Personal Data Protection

The purpose of this document (“Personal Data Protection Policy“) is to notify you of how Autonetics Pte Ltd collect, use, store and/ or disclose your Personal Data (to be defined below) which is subject to the Personal Data Protection Act 2012 (the “Act“) https://sso.agc.gov.sg/Act/PDPA2012. Please take a moment to read this Personal Data Protection Policy so that you can understand the purposes for which we collect, use, store and/ or disclose your Personal Data.

When you provide us with your Personal Data, in person, by email, through this website or any of its sub-domains (collectively, “this website“) or through any of our various offices in Singapore and overseas, or use any products and services offered by us (collectively, “Offering“), you consent to Autonetics, as well as its respective representatives and/ or agents (collectively, referred to herein as “Autonetics“, “us“, “we“ or “our“) collecting, using, storing and/ or sharing amongst themselves your Personal Data, and disclosing such Personal Data to Autonetics’ authorised service providers and relevant third parties in the manner set forth in this Personal Data Protection Policy. If you do not consent to our collection, usage, storage and/ or disclosure of your Personal Data as described herein, please do not use this website or any Offerings or provide us with your Personal Data.

This Personal Data Protection Policy supplements but does not supersede nor replace any other consent you may have previously provided or subsequently provided to Autonetics in respect of your Personal Data. Your consents herein are additional to any rights to which any of the entities within Autonetics may have at law to collect, use, store and/ or disclose your Personal Data.

Personal Data

1.1 In this Personal Data Protection Policy, “Personal Data” refers to any data, whether true or false, about an individual who can be identified:

  • from that data; or

 

  • from that data and other information to which we have or are likely to have access, including data in our records as may be updated from time to time.

 

1.2 Examples of such Personal Data include, without limitation, your name, NRIC number, passport number or other identification number such as work permit number; photographs and CCTV images, telephone number(s), mailing address, email address and any other information relating to any individuals which you have provided us in any forms you may have submitted to us, or via other forms of interaction with us.

Collection

Collection of Personal Data limited with Consent

2.1 When you visit this website, our third-party service providers’ websites, and/ or use our Offerings, we may collect certain types of information from you, including Personal Data, information about you, your computer, or devices (including mobile devices) voluntarily provide via forms, surveys, applications and through the use of various Offerings or participation in various events, programmes or services. We may also collect information about you from your online browsing and transactions, including your preferences, pages visited, and technical information regarding your computer, devices and operating systems.

2.2 If you are only browsing this website, Autonetics generally does not capture any data that will allow us to identify you individually. However, please refer to Section 11 – Cookies below for more details.

2.3 Personal Data may also be collected in the following ways when:

  • you interact with our staff, including but not limited to via telephone calls, teleconferencing & video-conferencing (which may be recorded), letters, physical meetings, social media platforms and emails;

 

  • you submit any form, including but not limited to employment applications and registration forms or when you provide documents or information including your resume and/ or curriculum vitae in connection with any appointment as an officer or any other position;

 

  • you enter into any agreement or provide other documentation or information in respect of your interactions with us, or when you purchase and/ or use our products and services;

 

  • you request that we contact you or request that you be included in an email or other mailing list;

 

  • you respond to our promotions, initiatives or to any request for additional Personal Data;

 

  • your images are captured by us via closed-circuit television (CCTV) cameras while you are within our premises, or via photographs or videos taken by us or our representatives when you attend events at our premises;

 

  • you are contacted by, and respond to, our marketing representatives and customer service officers;

 

  • we seek information about you and receive your Personal Data in connection with your relationship with us, including for our products and services or employment applications, for example, from business partners, public agencies, your ex-employer, referral intermediaries and the relevant authorities;

 

  • you submit your course application form to enroll for a course conducted by us which contains your Personal Data; and/ or

 

  • you submit your Personal Data to us for any other reason.

 

2.4 By providing us with your Personal Data in one of the above ways, you consent to provide us with your Personal Data for the respective purposes (to be discussed in Section 3 below). When you provide us with any Personal Data relating to a third party (e.g. information of your spouse, children, parents, and/ or employees), you represent to us that you have obtained the consent of the third party to provide us with their Personal Data for the respective purposes.

2.5 Notification

By reading this Personal Data Protection Policy, it is deemed that you have been informed of the general purposes of our Personal Data collection, usage, storage and/ or disclosure. We will also notify you of the specific purposes for which your Personal Data may be collected, used, stored and/ or disclosed, as well as obtain your consent for such intended purposes. When Autonetics Pte Ltd may have at law or any legal requirements by relevant law enforcement authorities to collect, use, store and/ or disclose your Personal Data, we may or may not notify you, or if so, may not be able to notify you just in time for your Personal Data is disclosed to such authorities on an urgent basis. In relation to particular products and services or in your interactions with us, we may also have specifically notified you of other additional purposes for which we collect, use, store and/or disclose your Personal Data. If so, we will collect, use, store and/or disclose your Personal Data for these additional purposes as well, unless we have specifically notified you otherwise.

Usage and Processing

Usage of Personal Data limited by Consent and Purpose

3.1 We collect, use, store and/ or disclose your Personal Data for the following purposes:

  • to verify your identity, update our records and generally maintain your accounts with us;

 

  • to respond to any queries, feedback, and requests that you may have submitted to us;

 

  • to communicate with you on any of Autonetics’ products and services, announcements, promotions or contests, and to process your order and deliver products and services to you. If you are not currently participating or do not have an existing transaction with Autonetics, we will seek your separate consent;

 

  • to manage the administrative, business operations, and product development of Autonetics (including compliance with internal policies);

 

  • to provide customer service and support, creating and maintaining profiles in our database management system;

 

  • to communicate with you and/or to keep records in connection with a job application and other job opportunities including: (i) to contact the referee(s) and/ or guarantor(s) whose details have been provided by you; (ii) to verify your academic and professional qualifications by contacting the school/ college/ university/ institute/ professional examination bodies; and/ or (iii) to disclose your Personal Data to Autonetics’ customers in connection with your job application;

 

  • to facilitate events (including dialogue and distinguished lecture sessions);

 

  • to facilitate business asset transactions (including any business transfers, mergers, acquisitions or asset sales). In such transactions, customer information may be one of the transferred business assets;

 

  • to assess the suitability of external service providers or vendors;

 

  • to manage project tenders and quotations, processing orders or manage the supply of goods and services;

 

  • to provide access controls;

 

  • to manage the safety and security of our premises and services (including carrying out CCTV cameras surveillance and conducting security clearances);

 

  • to prepare, update and manage occurrence books and incident reports; to administer debt recovery management;

 

  • to detect and prevent fraudulent activities; and/ or

 

  • to third parties: (i) contracted by us to assist us in delivering part or full products and services ordered by you; and/ or (ii) who provide services to us such as professional advisors, IT consultants, etc.

 

3.2 Further, we may collect, use, store and/ or disclose your Personal Data in the following circumstances depending on the nature of our relationship:

  • if you are a shareholder, authorised bank signatory of Autonetics or sit on the Board of Directors of Autonetics: (i) to facilitate your appointment; (ii) to maintain statutory registers and manage the publication of shareholder or director statistics on annual reports and circulars; and/ or (iii) purposes which are reasonably related to the aforesaid.

 

  • if you are an existing employee or associate of Autonetics: (i) to conduct background screening; (ii) to provide remuneration, reviewing salaries and bonuses, conducting salary benchmarking reviews, staff appraisals and evaluation (including recognising individuals for their services and conferring options and/ or other benefits); (iii) to provide you with tools and/ or facilities to enable or facilitate the performance of your duties; (iv) to provide relocation support (including international assignments); (v) to compile and publish internal directories and emergency contact lists for business continuity; (vi) to manage leave administration; (vii) to process claims for reimbursements, medical claims and insurance applications; and/ or (viii) purposes which are reasonably related to the aforesaid.

 

3.3 The above purposes are not exhaustive, and depending on the nature of our relationship, we may collect, use, store and/ or disclose your Personal Data for other purposes. In such event, we will notify you of the other purposes at the time of obtaining your consent unless processing of your Personal Data without your consent is permitted by the Act or by law.

3.4 Without prejudice to the generality of the foregoing, we may also collect, use, store and/ or disclose your Personal Data for the following purposes to:

  • comply with any applicable laws, regulations, rules, codes of practice or guidelines issued by any legal or regulatory bodies which are binding on Autonetics;

 

  • detect, prevent, investigate, and prosecute crime, and analyse and manage commercial risks;

 

  • protect and enforce our contractual and legal rights and obligations;

 

  • enforce obligations owed to Autonetics;

 

  • assist in law enforcement and investigations conducted by any governmental and/ or regulatory authority;

 

  • comply with any demand or request from any governmental and/ or regulatory authority;

 

  • facilitate any business asset transactions (which may extend to any mergers, acquisitions or asset sales) involving any of the Companies; and/ or

 

  • conduct any action or step in connection with any other purpose which is reasonably related to the aforesaid.

 

3.5 In addition, Autonetics may collect, use, store and/ or disclose your Personal Data where required or permitted by law for any purpose.

3.6 When using your Personal Data to contact you for the above purposes, we may contact you via postal mail, email, SMS, telephone, fax or any other means unless you inform us otherwise.

3.7 As part of our efforts to ensure that we properly manage, protect and process your Personal Data, we would be engaging external data intermediaries to process your Personal Data on our behalf for one or more of the above specified purposes. The data intermediaries include but are not limited to outsourced payroll and/ or human resource service providers, information technology service providers, data storage or hosting service providers, data entry service providers, insurance service providers, training service providers and other service providers which may be operating outside Singapore.